Step by Step Resume Writing Guideline
- Read out the advertisement carefully.
- Diagnose resume sample for the industry.
- Choose the best resume writing format and layout.
- Add contact information and personal details properly.
- Investigate the keyword and utilize it.
- Summarize a career objective balancing with job description.
- Highlight work experience and achievement.
- Mention the best soft and hard skills.
- Write a cover letter matching with resume and job post.
- Proofread, store and send your resume appropriately.
1. Read out the advertisement carefully
Before sitting for writing your resume, take a deep look into the advertisement of the job. It will help to summarize all your resumes appropriately. Every person knows about his/her passion, what types of jobs they really want to perform and what types of jobs they really ignore.
2. Diagnose resume sample for the industry
This part is related to the literature review for writing a resume. It will give ideas about rearranging your information shows on the resume for a particular industry. The objectives, experiences and qualification required for a job regarding the health sector are differ from those required for a job regarding technology sector.
So, before crafting your information, you might review resume examples that fit for the industry and help to bounce your resume to the recruiter.
3. Choose the best resume writing format and layout
Make an attractive but simple format and layout for your resume. Take your time and give your best effort to customize your resume, because the recruiter has only a short time to review your resume. As there is little time to review your resume, always keep your resume clear and easy to read. When it is a concern for using fonts, Arial or Time New Roman are mostly advised to use and keep the size between 10-12 points. You also keep your eyes to avoid using extra white spaces to make it easier to focus only on the content. Usually, try to keep the margin one inch on all sides though you can minimize or maximize the layout if you find any difficulties.
4. Add contact information and personal details properly
It is time to start to write your resume and of-course with your personal and contact information. If your recruiter wants to recruit you, s/he will try to contact you. If somehow the recruiter can’t reach you, it will be the worst taste for you. So, it is one of the important tasks to share your contact and personal information properly. Always share an alternative contact number in case of emergency.
provide your full name, street address, city, state, postal code, telephone number, and email address. Take a serious look at providing unnecessary email like; firstname.lastname@example.org because it has a negative impact on your professionalism. Linkedin profiles or professional websites play a vital role to get priority nowadays. The phone number you provided checks that you have an appropriate voicemail message.
5. Investigate the keyword and utilize it.
Every job posting has some keywords which should be the main target for the job seekers. The entire career summary and qualification should be written in terms of these keywords relevantly so that the recruiter can imagine that you are fit for the job.
6. Summarize a career objective balancing with job description
Every job has its different responsibilities and duties so you have to forget about sending the same resume for every job posting. A career objective is a 2-3 lines statement that includes the information about your career destination and why you are interested in the particular position or job. It is also a summary of your work experience in brief.
Most of the candidates make errors in this part because they are unable to make a balance between the job description where they are applying for and their career objectives. A career objective should be written matching with the job keywords and in short.
7. Highlight work experience and achievement
The most important section of a good resume is the experience and achievement section. An experienced worker is felicitated everywhere. Tailor your work experiences chronologically like; latest in first. If you have the same experience that you are applying for a new job just put it first with highlights. Don’t try to write a paragraph, try to find the keyword related to your experience and use it.
In case of expressing the list you should mention:
- Job Title/Position
- Company Name / Location / Description
- Achievements and Responsibilities
- Dates Employed
8. Mention the best soft and hard skills
The difference between soft and hard skills are tangible and intangible, abstract and materials. Hard skills are quantifiable but soft skills are not. Mention your best hard and soft skills in your resume to make yourself different from the competitors.
Some hard skills are: Accounting Tools (SAP, Oracle, etc.) HTML / CSS, SEO & SEM, Java Development, Business Intelligence, Data Engineering and Data Warehousing, Content Management Systems (CMS), Data Presentation, Web Architecture etc.
Some soft skills are: Organization, Self-motivation, Decision making, Time Management, Critical observation, teamwork etc.
Almost every job nowadays mention high level of tech knowledge in the circular. Candidates should mention the most essential software knowledge like MS office, Database system etc.
9. Write a cover letter matching with resume and job post
Almost in every job you need to send a cover letter with your resume. Most of the recruiters can not make a decision only with the resume so they expect a sound cover letter too.
Cover letter is statement that discuss elaborately about why an applicant need this job and why s/he is most perfect for doing the job. Job seekers should address how the both parties’ recruiter and incumbent will get benefited by providing and performing the job.
10. Proofread, store and send your resume appropriately
Once you complete the resume and the cover letter you have almost done your work but furnishing. Proofread your work give a total glory to your work and make it more accurate to the audience. Never forget to proofread and edit your work more than once before submitting. Find out if there are any issues like; spelling errors, grammatical errors or formatting mistakes etc.
After finishing proofreading, now you have to store it in multiple formats and multiple locations for avoiding any kind of accident. File name is a vital concern before finishing the task. Use a relevant and informative file name for your document so it shows your professionalism.
Finally send it to whom it may concern with mentioning the appropriate subject.